Complete User Guide
Everything you need to operate SealsLog confidently — from daily seal booking through to CAA audit exports and admin management.
SealsLog is a digital security seal tracking platform that replaces paper-based seal logs for freight forwarding operations. Every seal is tracked from the moment it enters stock through to issue, use and return — with a permanent, tamper-evident audit trail meeting CAA, TSA, DfT, FAA and EASA requirements.
📋 Daily Log
View, create and manage seal records for any date. Refreshes automatically across all devices.
⚠️ Outstanding
All unreturned seals in one view — overdue flagged red, due today flagged amber.
📦 Seal Stock
Register and transfer boxes, view seal-by-seal status and write off lost seals.
🔍 Search
Search full history by seal number, driver, record ID or reason across all dates.
📊 Analytics
Usage trends, return rates, per-user activity and 12-month forecasting.
⚙️ Admin
Manage users, drivers, reasons, stock, broken seals, audit log and blank forms.
Go to app.sealslog.com
Use Chrome, Safari, Edge or Firefox. On a phone, add it to your home screen (iPhone: Share → Add to Home Screen) so it opens full-screen like an app.
Set your password from the welcome email
Your welcome email has a Set my password button (valid 7 days). Choose a password of at least 8 characters, then sign in with your username. Multi-site users then pick the site they are working at.
Given a temporary password instead?
Sign in with it and you'll be asked to choose your own password straight away — at least 8 characters.
Optional: set up Face ID / fingerprint
Go to Profile → Set up Face ID / Fingerprint. Next time, tap the biometric button on the login screen instead of typing your password.
Tap + Book Out Seals
On the Daily Log, tap the orange button.
Select the driver
Choose from the list. Not there? Admin → Drivers → + Add Driver first.
Set the use date and reason
The date the seals will be used (defaults to today) and the reason (e.g. Vehicle Check, Airline Manifest). Double-check the date — it decides which day the record sits on.
Choose seals
Tap seal numbers to select them. Use the filter box to search. Selected seals show as chips at the top.
Driver signs
The driver signs on screen with a finger or stylus. Tap Confirm.
Print the CAA record
The print preview opens automatically. Print Page 1 before the vehicle leaves.
The Outstanding tab shows all records where seals have not yet been returned. Records are split into two groups:
Find the record
On Outstanding or the Daily Log, open the record and tap ✓ Book In.
Set each seal tile
Tap once = returned unused (back to stock). Tap twice = broken (type a comment). Leave unticked = used or missing.
Tap Confirm Return — once
The record closes and returned seals go straight back into stock. The button ignores double taps, so you won't create duplicates.
When a seal is flagged as broken during book-in, it is permanently removed from stock and a mandatory comment is recorded. The broken seal report is available in Admin.
During book-in
Tap the seal tile twice. It turns red with a ! icon. An inline comment box appears — type the reason (e.g. "Found cut on vehicle door"). Tap Confirm Broken.
View the broken seals report
Go to Admin → ⚠ Broken Seals. A full report shows all broken seals, their record references, drivers, dates and comments. Printable for CAA audit.
Once a record has been booked in, an ✎ Amend button appears on it. Every amendment is permanently logged — the original values are kept alongside the change.
Open the record and tap ✎ Amend
It sits in the actions row with Print, 📅 Date and Audit.
Correct the seals
Tiles reappear: ticked = returned to stock, unticked = used/missing. Stock updates to match when you save.
Change the driver if needed
Pick the correct driver and give a reason.
Add the amendment note and save
A note explaining the change is required.
Tap 📅 Date on the record
Available on every record card.
Enter the correct date
Type it as DD/MM/YYYY. Any date from 30 days ago up to tomorrow.
Give a reason
e.g. "Entered with wrong date". The record moves to the correct day on the Daily Log.
Register a new box
Seal Stock → + Register New Box. Enter the first and last seal numbers and the quantity. A Box ID is created (e.g. SWTSP-20261012-0001).
Print and attach the label
A Zebra label (100×75mm) with QR code appears. Stick it on the physical box.
Check individual seals
Tap any box to open it and see every seal's status by colour.
Write off a lost or damaged seal
Tap a green seal in an open box, type LOST or DAMAGED and give a reason. It is taken out of stock and shown grey with a dashed border.
Transfer a box to another site
Tap ⇄ Transfer Box, pick the box and destination and enter a reason. All remaining seals move with it.
The Search tab queries your site's full record history — no date restrictions. You can search by:
🔢 Seal Number
Enter a full or partial seal number (e.g. Z3717) to find every record that seal has appeared in.
👤 Driver Name
Search by driver name to see all records for that person.
📋 Record ID
Enter a full record reference (e.g. SL-SWTSP-20260906-001) to jump directly to that record.
📍 Reason
Search by reason keyword to find all records of a particular journey type.
| Tab | What you can do | Min. Role |
|---|---|---|
| Drivers | Add, edit and deactivate drivers | Standard |
| Reasons | Manage seal issue reasons | Superuser |
| Users | Create and manage user accounts, set site access | Superuser |
| Sites | View and edit site configuration | Org Admin |
| Archive | View archived records | Org Admin |
| ⚠ Broken Seals | Full broken seal report, printable | Superuser |
| Audit Log | Full audit trail with date filter and PDF export | Superuser |
| Blank Forms | Print ISO 9001 controlled blank forms | Superuser |
Admin → Users → + Add User
Enter username (letters, numbers, _ . -), display name, email, role, site and a temporary password (8+ characters).
Welcome email
If you entered an email address, they get a welcome email with a link to set their own password (no password is ever emailed). Link lost or expired? Press ✉ Invite on their row to send a new one.
First sign-in
They set their password from the email (or sign in with your temporary password and change it), then can set up Face ID / fingerprint in Profile.
Multi-site access (Org Admin)
Click ⚙ Sites on the user row to grant extra sites.
Platform Admin
All organisations, sites and users.
Org Admin
All users and sites in the organisation. ⚙ Sites, ✎ Edit, archive, organisation details.
Super User
Admin panel. Creates and manages Standard and Super Users at their own sites; resets passwords.
Standard User
Books seals out and in, amends and re-dates records, drivers, stock, search.
Admin → Blank Forms provides printable blank versions of all CAA compliance documents — for use when the system is unavailable or a manual backup is required.
📋 SIL0001 — Seal Issue Log
16-row blank seal issue form with driver and officer signature boxes. Document controlled footer on every page.
🚛 DVC0001 — Departing Vehicle Check
13-item vehicle security checklist with Pass/Fail/N/A columns, seal application table and dual signatures.
✈️ AML0001 — Airline Manifest Log
18-row airline manifest with flight details, location applied, applied-by and verified-by columns. ATF operations.
Every action in SealsLog is logged permanently — logins, bookings, amendments, user creation, stock changes. The log cannot be edited or deleted.
Set a date range
Go to Admin → Audit Log. Use the From/To date pickers — defaults to last 30 days.
Review the trail
Each entry shows timestamp, username, action type, reference and detail.
Export PDF for CAA inspection
Tap Export PDF. A formatted A4 document with cover page, summary statistics and full trail is generated — ready for printing or digital submission.
📷 Avatar
Tap your avatar to upload a photo.
🔔 Push Notifications
Get overdue seal alerts. Turn on in Profile → Notifications.
☞ Face ID / Fingerprint
Set up after signing in with your password. Verified by the SealsLog server; your biometric never leaves your device. New phone? Set it up again.
🔑 Change Password
Minimum 8 characters. Changing it signs you out on your other devices.
✈️ CAA
CAA Security Audit Records, e-signature capture, add-only audit trail.
🇺🇸 TSA / FAA
Supports US chain-of-custody requirements.
🇬🇧 DfT
Meets UK DfT aviation security requirements for freight.
🇪🇺 EASA
Supports EASA security seal requirements.
📦 ISO 17712
Digital chain of custody for freight security seals.
📋 ISO 9001
Printed forms carry document reference, version, owner and issue date.
🔄 Automatic updates
SealsLog updates itself — it checks every few minutes and when you reopen it. If you're mid-form, a yellow "tap to update" bar appears; tap it when you're done.
🔒 "Please sign in again"
Your sign-in on this device has ended (after 30 days, or a password change, reset or disabled account). Tap Sign in again and use your password. Lists that look empty mean the same thing — close and reopen the app.
⛔ "Sign-in has expired"
Sign out, sign back in with your password, then repeat what you were doing. Nothing was saved from the failed attempt.
📧 Daily summary email
Super Users and Admins get a morning email listing overdue records and low stock for their sites — only on days with something to report.
✉️ Still stuck?
Contact your site Super User, or email support@sealslog.com with the record ID and a screenshot.
Ready to get started?
Access SealsLog now or contact support if you need help.
Open SealsLog → View FAQ